We are looking for an organised and reliable Talent & Admin Assistant to manage day-to-day recruitment coordination and related documentation. This role focuses on execution and follow-through across hiring, onboarding, employee records, and visa and insurance coordination, working closely with hiring managers and external PRO partners.
This is a hands-on role suited to someone who is detail-oriented, structured, and comfortable handling confidential information.
Core Responsibilities
Recruitment Coordination
- Coordinate interview scheduling, candidate communication, and feedback collection
- Support job postings, CV screening, and shortlisting based on defined criteria
- Maintain recruitment trackers and hiring status updates
- Prepare offer documentation once approved
Onboarding & Employee Lifecycle Support
- Coordinate onboarding logistics: contracts, documentation, system access, inductions
- Ensure probation timelines, confirmations, and documentation are tracked
- Maintain accurate employee records and personnel files
- Support exit processes and documentation coordination
PRO & Legal Coordination
- Liaise with PRO for visas, labour cards, Emirates IDs, renewals, and cancellations
- Track visa timelines, trade license dependencies, and required documents
- Coordinate approvals and paperwork, escalating risks or delays promptly
- Maintain compliance trackers (visas, IDs, labour records)
HR Operations Support
- Support payroll inputs, leave records, and attendance data coordination
- Assist with audits, reporting, and documentation when required
- Ensure confidentiality and data accuracy at all times
What You’ll Need
- Previous experience in recruitment coordination, office coordination, or similar roles
- Basic knowledge of UAE visa and labour processes
- Strong organisational skills and attention to detail
- Good communication skills in English
- Comfortable handling confidential documents
- Able to manage multiple tasks and follow through
You’ll Love This Job If You’re
- Organised and detail-driven
- Comfortable working with processes and checklists
- Reliable and consistent
- Calm when managing documents and deadlines
- Interested in growing within recruitment and people operations
What’s In It for You?
Bukhash Brothers offers diverse career paths and opportunities to grow within the company. We provide a competitive benefits package including comprehensive medical insurance, personal development opportunities, team lunches, and team-building activities.
We value work-life balance and offer an annual travel allowance. You’ll gain hands-on experience through exposure to different challenges within your role, with the opportunity to grow both personally and professionally.
